Content Approval

Definition

Content Approval

the content management task during which edited content is approved and therefore authorized for publication to one or more applications

Classification

As illustrated in the preceding figure, Content Approval is part of the following inheritance hierarchy:

• Type: Concrete
• Superclass: Task
• Subclasses:
  • None

Responsibilities

The typical responsibilities of Content Approval are to:

• Ensure that the content has been properly edited (if necessary).
• Ensure that edited content is correct and appropriate.
• Ensure that edited content is ready for publication prior to being published.

Preconditions

Content approval can typically begin when the following preconditions hold:

• The content management team is adequatly staffed and trained in content approval.

Completion Criteria

Content approval is typically complete when the following postconditions hold:

• All content is approved (i.e., content approval is an ongoing task).
• The retirement phase has started.

Steps

Content approval typically involves the following teams performing the following steps in an iterative, incremental, parallel, and time-boxed manner:

• Content Management Team:
  • Obtain edited content from the draft content database.
  • Evaluate the edited content.
  • Approve or disapprove the edited content for publication.
  • Update the status of the content‘s metadata in the content metadata database.
  • If approved, transfer the content to the published metadata database.
  • If disapproved, either:
    • Notify the content creator, content translator, or content editor to have the necessary changes made.
    • Delete the content from the draft content database if the content should never be published.

Techniques

Content approval typically can be performed using the following techniques:

• TBD

Work Products

Content approval typically results in the production of the following work products:

• Data Components:
  • Approved or disapproved Content:
    • Textual content.
    • Numerical content.
    • Audio content.
    • Graphical content.
    • Video content.
  • Updated Content Metadata

Guidelines

• Content approval should be performed iteratively, incrementally, and in parallel with other content management tasks.
• Content approval may not be necessary if all content is in essence preapproved (e.g., product catalog data from legacy content sources or news feeds from external content sources).