Content Entry

Definition

Content Entry

the content management task during which raw potential content is entered into the content management system

Classification

As illustrated in the preceding figure, Content Entry is part of the following inheritance hierarchy:

• Type: Concrete
• Superclass: Task
• Subclasses:
  • None

Responsibilities

The typical responsibilities of Content Entry are to:

• Develop templates and tools for converting content into the proper format.
• Define associated metadata describing each type of content.
• Ensure that the raw potential content from the various content creators can be properly managed (e.g., edited, approved, published) by entering it into the content management repository of the content management system.
• Produce and enter associated content metadata into the content metadata store of the content management system.

Preconditions

Content entry can typically begin when the following preconditions hold:

• The construction phase has started.
• The initial conventions for content acquisition (e.g., guidelines, standards) have been produced during the process engineering activity.
• The following documents are largely complete and are relatively stable:
  • System Requirements Specification
  • Domain Model Document
  • Information Architecture Document
  • Database Design Document
  • Human Interface Design Document
• The content management team has been adequately staffed with content entry clerks who have been adequately trained in content entry.

Completion Criteria

Content entry is typically complete when the following postconditions hold:

• All raw content has been entered into the content management system.
• All associated content metadata has been entered into the content management system.
• The retirement phase has started.

Steps

Content entry typically involves the following teams performing the following steps in an iterative, incremental, parallel, and time-boxed manner:

• Content Management Team:
  • Obtain the potential new content from the raw content database:
    • Textual content.
    • Audio content.
    • Graphical content.
    • Video content.
  • Develop tranformational templates or software that will automatically transform the new content into the correct format during entry.
  • Develop metadata about the newly created content and store it in the content metadata store of the content management system.
  • Store the raw content into the content management repository of the content management system.

Techniques

Content entry can typically be performed using the following techniques:

• Conventions (e.g., standards and guidelines for digitizing content, minimizing file size and quality loss).
• Reusable Templates

Work Products

Content entry typically results in the production of the following work products:

• Data Components:
  • New Potential Content:
    • Textual content.
    • Numerical content.
    • Audio content.
    • Graphical content.
    • Video content.
  • Content Metadata

Guidelines

• Content entry should be performed iteratively, incrementally, and in parallel with the other content management tasks.